Privacy Policy
Last updated: July 5, 2026
RotationEval ("we", "us", or "our") operates a platform that facilitates clinical rotation evaluations for medical students and trainees. This Privacy Policy describes how we collect, use, and protect your information when you use our application.
1. Information We Collect
We collect the following types of information:
- Account information: Your name, email address, and role (e.g., administrator, faculty, student).
- Profile data: For students, information such as medical school, training year, rotation details, and contact information entered by administrators.
- Evaluation data: Ratings, written feedback, and comments submitted by evaluators about students on rotation.
- Usage data: Device and access logs to maintain security and improve the service.
2. How We Use Your Information
- To create and manage user accounts and access roles.
- To record, store, and display clinical rotation evaluations.
- To generate performance reports for authorized faculty and program administrators.
- To communicate with you about your account and the service.
- To comply with legal and institutional obligations.
3. Sharing of Information
Evaluation data is visible to the evaluator who submitted it and to authorized program administrators. We do not sell your personal information. We may share information with service providers who assist in operating the platform, or when required by law.
4. Data Security
We implement appropriate technical and organizational measures to protect your data, including access controls, encryption in transit, and role-based permissions. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.
5. Data Retention
We retain evaluation and account data for the duration of the academic program cycle and as needed for institutional record-keeping. You may request deletion of your account and associated data, subject to institutional retention policies.
6. Your Rights
Depending on your jurisdiction, you may have the right to access, correct, or request deletion of your personal information. To exercise these rights, contact your program administrator or the support contact below.
7. Changes to This Policy
We may update this Privacy Policy from time to time. We will post the updated version here with a revised "Last updated" date.
8. Contact
If you have questions about this Privacy Policy or your data, please contact your program administrator or Base44 support.